Home » Virtual Bookkeeping Services: Why Hire Them Instead of an In-House Bookkeeper?

Virtual Bookkeeping Services: Why Hire Them Instead of an In-House Bookkeeper?

Rahul Maingi

By admin, June 26, 2023

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Efficient bookkeeping is an important element to the success of your business. That includes precise recordkeeping and timely payment of your taxes so you can make informed decisions about your business. 

When it comes to recordkeeping, many businesses rely on their in-house bookkeeper. However, thanks to advances in technology, virtual bookkeeping services are becoming an increasingly attractive – and affordable – option.

Here, we discuss the key reasons to consider selecting remote bookkeeping services company over an in-house bookkeeper.

Let’s get started.

Reasons for Choosing a Virtual Bookkeeping Service Over an In-House Team

Below are the top reasons why you should choose virtual bookkeeping services for your company. 

1. They Are Cost-Effective

One of the key benefits of remote bookkeeping is its affordability. Having a full-time in-house bookkeeper or team involves expenses such as medical insurance, office space, and laptops or PCs. However, as online bookkeepers operate remotely, you don’t have to pay these costs. 

You may also select from diverse pricing models, such as hourly and monthly rates, that allow for maximum scalability and flexibility. By choosing remote bookkeeping services, your business can decrease its financial burden and allocate resources more efficiently.

2. You Access Expertise 

Virtual bookkeeping services offer you access to a pool of skilled and experienced professionals. These bookkeepers are experts in providing financial services to a variety of industries. Your business will benefit from their expertise and get accurate and compliant financial records.

3. They Improve Efficiency and Scalability 

Remote bookkeepers offer high levels of efficiency and scalability. They leverage technology to streamline your bookkeeping processes and automate repetitive tasks. For example, virtual bookkeepers use software to handle large volumes of transactions, perform data analysis more effectively, and generate real-time reports. 

Moreover, you can scale your bookkeeping services up or down easily based on your needs, without having to go to the trouble of hiring or terminating in-house staff.

4. They Provide Enhanced Data Security 

Data security is a concern for any business, particularly when it comes to financial information. Virtual bookkeeping services prioritize data security and implement strong measures to protect sensitive data. They use secure cloud-based platforms, encrypted communication channels, and strict access controls to ensure the integrity, confidentiality, and availability of your data. 

Bookkeeping services company

By contrast, relying solely on in-house bookkeepers carries inherent risks, such as data breaches, unauthorized access, or loss of physical records.

5. They Provide Seamless Collaboration and Communication 

With the availability of multiple communication channels, such as phone, email, and video conferencing, you can easily interact with your remote bookkeeper. This also ensures quick responses to queries, fast access to financial information, as well as a smooth flow of communication. 

Compared to an in-house bookkeeping team, this remote service provides flexible working hours, allowing you to get assistance when required, even outside regular office hours.

6. You Can Get Rid of Paperwork

When you hire a professional online bookkeeper, you decrease the need for paperwork. Although you may need to print out receipts and bills occasionally, you can easily edit or review documents at any time online and do not need to print them out.

7. They Offer Unbiased Solutions for Your Bookkeeping Tasks

When you have an in-house bookkeeper, you cannot ignore the risk of unfairness. For example, in-house bookkeepers may hide personal purchases in their monthly expenditure reports. This can be a serious problem that is difficult to discover yourself.

To avoid this risk, your best plan is to hire a virtual bookkeeping service as they have no interest in the internal matters of your business. Instead, they regard you as a valuable client and offer flawless and fair solutions. As they work remotely, they can provide a neutral viewpoint to detect errors or fraud in your bookkeeping and suggest preventive measures.

8. They Reduce the Burden of Hiring and Training Staff 

Virtual bookkeeping services handle the recruitment and training of their bookkeeping professionals, ensuring that you have access to a skilled and competent team. This saves you valuable time, effort, and the costs associated with the hiring and training process.


Now you know the numerous advantages virtual bookkeeping services offer over in-house ones. These include affordability, access to expertise, enhanced efficiency and scalability,  improved data security and seamless collaboration. Are you looking for bookkeepers for your accounting firm? Contact Virtuous Accounting & Bookkeeping for all your accounting and bookkeeping needs. We provide customized services that allow you to accomplish your financial goals. Choose us to manage your books part-time or full-time, based on your requirements.

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