Data Security Services
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Data Security Services

Bookkeepers work with a vast amount of data and they should take the appropriate actions in protecting their clients information. Data breaches have increased significantly resulting in loss of data, legal proceedings and operational inefficiency.

Frequently Asked Questions About Data Security

Here, we answer common questions clients have about our data security and bookkeeping services. If you can’t find the answer you’re looking for, feel free to contact us.

1) Who can access my business’ data?

Only those you invite. The best thing is that you control what users can see and do with the stored data.

2) What type of security do you have?

We understand that trusting a third party with your valuable company data is not easy. But it’s important to have trust in the company you choose to take on your bookkeeping. At Virtuous Bookkeeping, we have clear policies and procedures in place to ensure your data is safe.

● All records are secured by multiple strong passwords so that a dictionary attack – an automated tool hackers use to crack passwords with a combination of numbers and words – doesn’t compromise your security.

● All files are placed in folders that are encrypted before they are synced to the cloud.

● All our computers have the latest security software.

● We have automatic data backup so no information is lost.

● We regularly audit data security and monitor security systems to identify and manage threats.

3) Can I get a quote over the phone?

To get a quote, please fill out our Request a Quote form. Only give relevant information so we can quote accurately and offer the bookkeeping services you’re looking for.

4) What is included in your bookkeeping package?

We have three types of packages – Start-Up, Growing, and Established – on a cash or accrual basis. The services included are based on the package you choose. For example, if you choose the Start-Up package on a cash basis, you get payroll; bookkeeping; tracking multiple revenues; tracking reimbursements to clients or employees; and accounting for loans, leases, or lines of credit.

5) What sets you apart from your competitors?

Virtuous Bookkeeping isn’t just another bookkeeping service provider. We have a knowledgeable team of professionals with more than 30 years of combined experience in finance, accounting, and business process outsourcing. Our aim is to bridge the gap between professional accountants and business owners by effectively completing tedious bookkeeping tasks. With a team of experienced CPAs, CAs and bookkeepers, we are one of the leading outsourcing solution providers in Canada for small and medium-sized businesses. Our professionalism, dedication, ethical work environment, innovative approach, and positive organizational culture make us stand out from our competitors.

6) How can you help my business grow?

The bookkeeping requirements of businesses are both time-consuming and painstaking. Outsourcing your bookkeeping tasks will mean that remote bookkeepers will take care of your day-to-day financial transactions, while you focus on your business’ growth. With our help, you can:

● Receive error-free bookkeeping without hiring full- or part-time employees.

● Save time and money otherwise spent on recruiting, training, managing, and paying in-house bookkeepers.

● Invest that time and money in core areas of your business and work for its growth and expansion.

● Get clear insight into your business’s health.

6 simple steps that Virtuous Bookkeeping will take to protect your business data.


Our staff at Virtuous Bookkeeping will be your first level of defence when it comes to data security. Our vigilant employees (consultants, partners and vendors) can ensure that human error—which is a big cause of data security breaches—is eliminated.


Many of us make the mistake of using simple passwords that are easy for hackers to guess. At Virtuous Bookkeeping we make sure that we have complicated passwords, a simple “dictionary attack”—an attack by a hacker using an automated tool that uses a combination of dictionary words and numbers to crack passwords—will not occur.


Encryption is a great security tool to use in case your data is stolen or compromised. At Virtuous Bookkeeping your files will be placed into an encrypted folder, which will automatically encrypt before it's synced to the cloud. In order to protect your data we use AES-256 and RSA encryption algorithms for maximum security.


Data security is most effective when there is an automatic data back up procedure in place. Virtuous Bookkeeping backs up and tests your data to ensure it can be recovered when required.


At Virtuous Bookkeeping we have clear policies and procedures in place. This will ensure our staff and data are continuously operating in a secure environment. We ensure that all computers on the corporate network have state of the art security software.


Data breaches have become more sophisticated, it is critical to have multiple layers of security on all devices. These security layers ensure breaches on your network are rapidly identified and resolved.

Stay Safe With Virtuous Bookkeeping



All files on our server’s remain private and are only accessible to users with appropriate security privileges.


Back Up

Our back up procedures provide redundancy on data stored on our servers.



Data recovery processes are implemented to ensure your data remains protected and readily available.



Stay connected to your data on your mobile phone, tablet, or PC.


Device Sync

Files are synced to provide users the capability of accessing their files from various devices.


Always On

Our systems operate 24/7, so user's can conveniently access their data anytime.


Share Files

Access and share files with staff via email and encrypted URL's for collaborative work flow.



Versioning allows our bookkeepers to track changes and preserve audit trails resulting data accuracy .

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