Home » Hiring a Virtual Bookkeeper? Don’t Miss These Key Attributes.

Hiring a Virtual Bookkeeper? Don’t Miss These Key Attributes.

Rahul Maingi

By admin, June 24, 2024

Share this...

In today’s digital age, most business owners are aware of the concept of virtual bookkeepers. While traditional in-house bookkeepers remain standard, the flexibility and efficiency offered by virtual bookkeepers make them an increasingly popular choice.

As the term suggests, virtual bookkeepers handle bookkeeping tasks remotely using cloud-based software. This helps business owners access their financial data in real-time from any device, anytime and anywhere, without being restricted by office hours.

Virtuous Accounting & Bookkeeping is a leading virtual bookkeeping and accounting service in the Toronto area. Here, we delve into the essential attributes you should look for when hiring a virtual bookkeeper.

Let’s get started.

The Ultimate Guide to Selecting the Best Virtual Bookkeeper

Virtual Bookkeeper

Here are a few things to consider when hiring professional virtual bookkeepers.

Industry Experience

When outsourcing bookkeeping tasks, it’s important to hire professionals who are well-versed in your industry. This industry-specific knowledge allows virtual bookkeepers to understand your business’s unique financial requirements, ensuring they can integrate with your operations. For example, Virtuous Bookkeeping’s team includes Chartered Accountants, Certified Public Accountants, Certified General Accountants, and Certified Management Accountants with decades of experience in fintech and other sectors.

Organizational Skills

Effective organization is essential for proficient bookkeeping. Virtual bookkeepers must handle repetitive tasks with precision and manage their time to prioritize tasks. They should maintain comprehensive checklists and track accomplishments to ensure no detail is overlooked. A trusted online bookkeeper ensures your financial records are meticulously maintained and readily accessible.


Given that virtual bookkeepers deal with sensitive financial data, their trustworthiness is essential. Business owners need assurance that their financial information is secure and accurately reported. A trustworthy bookkeeper will communicate any concerns they identify in your finances, ensuring transparency and integrity in all financial dealings.

Commitment to Continuous Learning

The financial sector is evolving, with frequent changes in tax laws, regulations, and accounting practices. Therefore, your virtual bookkeeper must stay updated with the latest industry developments. Regularly updating their skills and knowledge ensures they can provide the best services and keep your business compliant with current laws and regulations.

Proficiency with Modern Accounting Software

A competent virtual bookkeeper should be adept at using contemporary accounting software such as Xero, Sage, FreshBooks, Wave, and QuickBooks. Proficiency in these tools allows them to automate and streamline various bookkeeping tasks to enhance efficiency and accuracy in managing your financial records.

Responsiveness and Prompt Communication

Timely communication is important when working with a virtual bookkeeper. They should respond promptly to emails and attend online meetings via platforms like Zoom or Google Meet. Moreover, they must regularly update your financial records and ensure there is no backlog of tasks.

At Virtuous Accounting and Bookkeeping, we assign each client a dedicated account manager, an expert bookkeeper, and a reviewer, ensuring effective communication and accountability.


Transparency is crucial for building trust and making informed business decisions. Your virtual bookkeeper should be clear and upfront about their processes, pricing, and billing. Any lack of transparency can lead to mistrust and potential financial losses. Ensure your remote bookkeeper provides detailed reports and explanations for all transactions and decisions.

Attention to Detail

Accuracy is vital in bookkeeping, as even minor errors can significantly affect your business’s financial health. A detail-oriented bookkeeper will review your financial records, identify patterns, and prevent repeated mistakes. Before hiring, inquire about their policies and procedures for catching and correcting errors to ensure they maintain high standards of accuracy.

Tax Season Preparedness

A reliable cloud bookkeeping service provider should help your business prepare for tax season well in advance. They should know tax deadlines and requirements and keep their receipts and books organized throughout the year. This preparation is essential for ensuring a smooth and stress-free tax filing process.

Proper Training and Knowledge

Ensure your virtual bookkeeper has the necessary training and knowledge to perform their duties effectively. Familiarity with online bookkeeping software and cloud-based systems is crucial for automating processes and maintaining up-to-date financial records. This expertise will allow them to provide valuable insights and help you make informed business decisions.

Necessary Qualifications

Virtual bookkeepers can obtain their qualifications through formal education or hands-on experience. Ensure that the bookkeeper you hire has the appropriate credentials and experience to handle your specific financial needs. This background guarantees they can perform tasks accurately and efficiently.

Expertise in Credit and Cash Flow Management

Effective cash flow management is essential for maintaining your business’s financial stability. A skilled virtual bookkeeper will monitor your cash flow, anticipate your future needs, and manage credit wisely. They should be able to balance various financial factors, such as bonuses, taxes, and seasonal fluctuations, to ensure your business remains financially healthy.

Flexibility and Adaptability

In a dynamic business environment, flexibility and adaptability are essential traits for virtual bookkeepers. They should be able to adjust their workflows and processes to meet the evolving needs of your business. This adaptability ensures they can handle unexpected changes or challenges without compromising the quality of their work.

Problem-Solving Abilities

A proactive virtual bookkeeper should possess strong problem-solving skills to identify and address any financial issues. Their ability to analyze financial data, detect anomalies, and develop solutions is crucial for maintaining the financial health of your business.


While cost should not be the sole factor in your decision, it is essential to consider the cost-effectiveness of virtual bookkeeping services. Compare the pricing structures of different providers and evaluate the value they offer in terms of services, expertise, and support. Choosing a cost-effective solution ensures you receive quality service without exceeding your budget.

Hiring the right virtual bookkeeper requires industry experience, organizational skills, trustworthiness, and proficiency with accounting software. They should be continuously learning, responsive, well-prepared for tax season, and cost-effective. Virtuous Accounting & Bookkeeping exemplify these qualities, making us a top choice in the Toronto area. Prioritizing these attributes ensures you have a reliable partner for your business’s financial health and growth.

The Virtuous Bookkeeping explores ways for entrepreneurs to enjoy independence and better run their business. Join over 10,000 subscribers and get our best articles delivered via email.

Book a Free Consultation